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Getting Started with Document Download
Who is this article for?Please Review Users closing and completing a review.
Review Authors can close reviews.
It is possible to download reviewed documents, complete with aggregated comments and proposed changes for Word, Excel, PDF, and supported source code formats (if available) and access a report for other formats.
Tip: Want to know more? See How to Download Reviewed Documents for more information.
Download Options
Participants in a review can download the original documents and documents with comments for supported formats from ‘Download copy’. This can be accessed from the review interface or via the Review Control Panel. The review Owner can also download documents with comments for supported formats or display the reconciliation report for other formats via the review closeout screen:
The document/report is retrieved by selecting the 'Download’ or ‘Display' link. Selecting the ‘Download All’ option will download a zip file containing all documents available in Please Review which have the download option.
Defining Comments in the Document Download
It is possible to define which comments appear in the document download using the 'Select Comments' link. This opens the comment selector window:
Microsoft Word Document Options
For Microsoft Word documents, there are additional options which define how comments and proposed changes are included in the download. These options are applied to the comments which are selected for inclusion in the Word document using the 'Select Comments' link. There are two high level options: ‘Tracked Changes’ or ‘Comments only’:
PDF Document Options
For PDF documents, all comments and proposed changes are included in the download as PDF annotations.
Note: Ensure your local settings are configured to open the PDF in an appropriate PDF viewer. Opening the PDF in a web browser will not display comments and annotations.
- There are additional options which define how comments and proposed changes are included in the download. These options are applied to the comments which are selected for inclusion in the PDF document using the 'Select Comments' link:
- For PDF redactions, open and accepted redactions will be applied to the downloaded PDF by default, and you will not be able to see the underlying content of the redaction.
- Selecting the option ‘Export redactions as PDF redaction marks’ will mean that the underlying content will be visible in the downloaded PDF.