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How to Upload an Updated Zone
Who is this article for?Review Authors downloading zones.
Please Review Owners can set up to assign different reviewer permissions.
Downloading a zone in Please Review permits users to retrieve a selected portion of a document for offline reviewing, empowering collaborators to provide feedback on specific sections while maintaining the integrity of the overall review process. This feature enhances flexibility and productivity by enabling focused contributions even without a continuous internet connection.
- Uploading an Updated Zone
- Zone Upload Actions
- Notes when Uploading with Please Review
- Further Reading
Uploading an Updated Zone
Once all the necessary revisions have been made to the Word document, it can be uploaded back into the review. There are two options to upload the zone - using the ’upload’ option in Please Review or via the Please Review Word plugin.
In Please Review, once a zone has been downloaded, it will refresh to allow additional options, including the option to upload the zone. This can be done using the ‘Upload zone’ icon or the ‘Upload’ option from the actions drop-down menu:
Selecting one of the upload options will open a dialog box allowing you to find and select the revised zone and upload it into the review:
If you have the Word plugin installed, there will be a Please Review Upload option in Microsoft Word. Once you have edited the document you can upload it using the plugin:
Zone Upload Actions
When uploading a zone back into the review using either the upload options in Please Review or the Word plugin, you will have two actions available:
| Option |
Description |
|---|---|
| Publish as read-only |
Saves the file to the server and updates the zone in Please Review. Other participants will see the updated text but will not be able to make comments or proposed changes. The zone will still be available to download and edit again. After this action, you will have the option to ‘Allow comments’ – which has the same effect as setting the zone to ‘Publish’ (see below). |
| Publish |
Saves the file to the server and updates the zone in Please Review. Other participants will see the updated text and can make comments and proposed changes. The zone will still be available to download and edit again. After this action, you will have the option to ‘Make read-only’ – which has the same effect as setting the zone to ‘Publish as read-only’ (see above). |
The upload actions are only available to the Contributor who downloaded the zone.
Note: the review Owner can reset a zone, publish a zone as read-only, or publish a zone for commenting at any time.
Notes when Uploading with Please Review:
If you have the Please Review Word plugin installed, there are some items you should be aware of:
- You must upload the original downloaded Word document using the Word plugin. It will not work with a different document.
- The Word plugin supports all Word document formats including: .rtf, .docm, .dot, .dotx, .dotm.
- Copying and pasting template information into the downloaded document is supported. You can also save it to disk, re-open it, and then upload it using the plugin.
- The visual appearance of the plugin and how the upload options are presented to you will depend on the version of Office being used or the version of the Word plugin. For v6.4 and later, it is recommended that you install the latest version of the Word plugin.
- After uploading the revised zone to Please Review, will be closed in Microsoft Word.