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How to Use Zones
Who is this article for?Review Authors changing or adding comments to zones.
Please Review Owners can set up to assign different reviewer permissions.
Zones are areas of a Word document which the review Owner can set up to assign different Reviewer and/or Contributor permissions to different users in the review (previously referred to as ‘Review Zones’ and ‘Edit Zones’).
Using Zones
Zones allow the review Owner to determine different review permissions for specific zones of a document, for example to prevent individual users from commenting or marking-up changes to specific zones, or even prevent users from viewing certain zones of the document. It also provides a powerful capability that allows different zones to be authored, using Microsoft Word itself, in parallel, and then for each zone to be released for review once it is available.
Please Review has an optional Microsoft Word plugin which may be used in conjunction with zones to create a seamless editing experience. However, there is a ‘zero footprint’ option and the Word plugin is not mandatory. These steps cover using zones both with and without the Word plugin.
- Zones are visible in the navigation pane when navigating by zones:
- Navigate by zones Zone information and options – only provided on zones assigned to you Zone information.
If a zone has been assigned for editing in Word, the information will be displayed in the navigation pane when navigating by zones. This includes the title of the zone (with any optional description), the Contributor(s) to which it is allocated and the status of the zone. If the zone is assigned to you, you will also see the zone information to the right of the document.
Note: If your permission is set to ‘Hidden’ for the entire document the option to download the document from the review will be disabled.
Adding Comments and Changes to a Zone
If you have made comments and/or proposed changes to a paragraph which has been assigned to a Contributor(s), the comments and changes will be ‘lost’ once the Contributor revises the zone. The comments and proposed changes will have been available to the Contributor at the point of downloading the zone, but they will not appear in the updated zone.