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How to Download a Zone
Who is this article for?Review Authors downloading zones.
Please Review Owners can set up to assign different reviewer permissions.
Downloading zones involves selecting specific sections or areas of a document for offline access, enabling reviewers to work on those zones individually. This feature enhances efficiency by allowing contributors to focus on designated content and contribute to the review process even without a constant online connection.
Downloading a Zone
As a Contributor you can only download a zone if it is allocated to you. If multiple Contributors have been assigned to the same zone, only one Contributor can download it at a time.
There are two options to download the zone - using the ‘Download zone’ icon or the ‘Download’ option from the actions drop-down menu:
Downloading a zone will download the section of the document set as the zone in Microsoft Word. Whether you choose to open the document directly or save it to a known location, the zone will be downloaded complete with any comments and proposed changes (‘Open’ and ‘Accepted’).
Cancelling a Download
To cancel a download, go to the zone actions drop-down menu and select ‘Reset’. This will cancel the download and return the zone to the previously published revision:
Downloading a Zone as a Super-Contributor
A Super-Contributor has the permissions of an Author and Contributor combined within a review. They can have zones assigned to them by the review Owner, and they are also able to assign zones to themselves anywhere in the document.
- To assign a zone to themselves, the Super-Contributor can click the ‘switch to zone creation mode' () icon on the Please Review toolbar
- Select any paragraph in the document to assign to themselves.
- The process for creating the zone is the same as that for the review Owner with the exception that the Super-Contributor cannot assign the zone to anyone other than themselves.
Once downloaded, the paragraph will be ‘locked’ to other participants, just as for normal zones, until the Super-Contributor uploads it again.