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How to Use Notify and Review Watching Features
Who is this article for?Review Authors using notify and review watching in the classic interface.
Please Review Administrators can define user types for document reviewing.
The 'Notify' feature enables users to receive timely email notifications about document changes, updates, and review progress, keeping them informed and engaged throughout the collaborative review process. Additionally, the 'Review Watching' functionality allows participants to monitor specific sections of a document, receiving notifications when changes are made to those sections, ensuring their close attention to critical content.
Notify
The ‘Notify’ tab (if available) allows review participants to send an email, including a link to the individual paragraph/location together with individual comments, to selected review participants. This makes it easy to draw another participant’s attention to a specific paragraph/location.
Note: This is currently only available in the Please Review classic interface.
The email text is customizable for each installation. However, the email will show you as the sender (unless Please Review is set up to send generic emails, in which case the email will have come from the generic system email address) and will include your text and a link to the paragraph/location.
- The email subject is pre-populated but may be edited.
- Your message will enter the ‘email body’ area.
- Select the review participants, then click the ‘Send’ button to send the email.
- Please note that you are not given a preview.
- The email is sent immediately when you click the ‘Send’ button and you will receive confirmation that the emails have been sent.
There is also a ‘Notify’ option on the Review Control Panel. The difference is that the link in the email generated by this option takes the user to the review itself, and not to an individual paragraph/location in a document.
Review Watching
The ‘Notify’ tab also provides an insight into which participants are ‘watching’ a particular paragraph/location. Participants ‘watching’ the paragraph/location are identified by the words ‘watching’ after their name on the participants list.