Who is this article for?

Review Authors reviewing in the classic interface.

Please Review Administrators can define user types for document reviewing.

The following article explains the comment options available in the classic interface in Please Review. Please see Further Reading for more information on reviewing documents in the classic interface. 

1. Comment Options

1. When a comment has been added there is the option to Reply, Delete or Edit the comment/proposed change

2. You can reply to another participant’s comment or proposed change using the Reply link. The reply will be displayed as a discussion thread:

3. Another participant’s proposed change may be edited using the Revise link.

4. This leaves the original proposed change unchanged but updates the editable text with the changes in the original proposed change.
5. This change can then be edited as required and, when saved by clicking OK, will form a new proposed change.

Here are a few things to note about using comment options:

• Only the participant who made the comment has the option to edit or delete it, and can only do so if no-one has replied to it and it is open (i.e. not Accepted or Closed by an Author).
• If a comment has a reply made against it, the person who made the original comment will no longer have the option to delete it but will have the option to Withdraw it instead. For example, if one Reviewer makes a comment and another Reviewer replies with a message which causes the original Reviewer to re-consider the comment, it is not possible for the original Reviewer to delete or edit the comment (because of the reply). So, the only option is to ‘Withdraw’ the comment which will effectively close it.
• Once Accepted, Closed or Withdrawn, no further discussion of a comment, etc. is possible. Thus, it is no longer possible to Reply to it.
• On withdrawing a comment, the user will be prompted to enter a reason.

2. Paragraph ID

1. At the top right of the comment window is the Paragraph ID:

2. This is a link. Clicking on the link will scroll the document to the location of the paragraph.
3. This can be useful when considering making a comment or proposed change to a paragraph but want to check something elsewhere in the document first. By clicking on the paragraph of interest the comment window opens and the document can be scrolled and read as appropriate. Then using the comment window, clicking on the Paragraph ID will return the user to the original location.

3. Tracked Changes

1. Adjacent to the ‘other comments:’ title is Track Changes:

2. When unchecked, ‘tracked changes’ are removed within the text of proposed changes:

4. Further Reading

• Reviewing Documents in the Classic Interface
• How to Use Comment Features in the Classic Interface