This article is applicable to PleaseReview v5 and greater. The article outlines the 2 types of licensing and how they work
Covered in this Article:
A user consumes 1 license if assigned as a reviewer, contributor, author or roles containing those terms, on any number of workgroups, regardless of whether they are in any reviews.
If assigned a role containing contributor or author, this consumes a 'Power' license.
A reviewer consumes a 'Standard' license.
The licence consumed by a user ('Standard' or 'Power') is based on the highest role they have, regardless of workgroup.
Dependent on your version a 'Contributor' role may show as an 'Enhanced' licence. This is a deprecated licence which we no longer use.
Newer versions will simply use a 'Power' licence for this. When upgrading any 'Enhanced' licences purchased will be transferred to 'Power' licences.
A user consumes a licence if they are in one or more reviews which is not completed or deleted, regardless of the roles assigned to the workgroup.
The role assigned to the workgroup acts, as it does with the named licensing, as the highest role they can be assigned to a review in that workgroup.
The user only starts using a licence based on the role they are assigned to in reviews.
The same ranking of author, contributor and reviewer applies as to whether they use a power or standard licence.
When a user consumes a licence it is consumed in the workgroup which is labelled as their 'Home Workgroup', i.e., a user in a review in Workgroup A with a Home workgroup of B would consume their licence from Workgroup B.
Users who are just 'Admin' users will not consume a license, but Admin can be combined with the above roles, such Admin-Author, etc.
When using a sub licence based setup for licensing across departments/contract entities, the licence consumed will be based on the Home Workgroup the user is assigned.
If a user has a reviewer role and is given managerial delegation then they'll consume a power licence for those reviews.
If the user is in 2 reviews, one as an author and one as a reviewer, they will consume a power license.
Note that these could be in separate workgroups.
If they are just assigned an author role on the workgroup but only assigned a reviewer role on any reviews, they will consume a standard license.
If the user is named as a role above 'Reviewer' in any workgroup then they'll consume a 'Power' licence, regardless of whether they're currently in a review or not.
If the user is only named as a 'Reviewer' then they'll consume a 'Standard' licence.
If the user is named as a 'Reviewer' in one workgroup and a role higher than this in another workgroup they'd consume a 'Power' licence.