Who is this article for?

Review Authorsreviewing documents.

Please Review Administrators can define user types for document reviewing.

The Find and Replace tool in the Please Review review interface allows you to search and replace text of Word and PDF documents in the review whereby each replacement is treated as a proposed change.

1. Find and Replace
2. Further Reading

Find and Replace

To use the Find and Replace tool, click the drop-down arrow next to the Find icon   on the review toolbar and select ‘Find and Replace’. Enter your search text in the field at the top of the navigation pane and click the magnifying glass icon or press Enter on your keyboard to view the search results.

1. Enter your replacement text in the second field (marked ‘replacement text’).
2. You have the option to select specific results or use the ‘Select All’ checkbox to select all results.
3. Click the replace icon to replace the result(s) selected:

4. A dialog box opens displaying how many occurrences will be replaced and the number of occurrences which cannot be replaced (if any). You also have the option to leave additional comment text:

5. Occurrences that cannot be replaced include any search results from existing comments/changes, any locked fields or content controls and any results within zones for which the participant does not have Reviewer permissions.

Here are a few things to note about find and replacing:

• The Find and Replace tool works on a word-by-word basis (i.e. words separated by spaces) and ignores punctuation.
• Each occurrence of the text replaced will be added as a proposed change. Any occurrences in the same paragraph will be grouped.
• Unlike a standard search, the Find and Replace tool can only be used in the active document in the review. Other Word and/or PDF documents are not included in the search results.
• Open or closed comments and changes are not searched.
• Accepted changes are considered part of the document and are therefore included in the search.
• Searches will return results using the exact words. A ‘*’ may be used as a wildcard anywhere in the search string but Boolean searching is not supported.
• Only text for which the participant has permission to make proposed changes will be included in the replacement. Therefore, any results in zones which are locked for editing will be counted in the list of occurrences which cannot be replaced.
• If any locked content controls are included in the search results, they will appear greyed out and cannot be replaced.

Further Reading

• How to Find in Review
• How to Find and Redact